Dear Members

The following links are documents relevant to the 2020 Annual General Meeting:

1.  pdf2020 AGM Details

2.  pdfMeeting Agenda

3.  pdfMinutes of the 2019 Annual General Meeting

4.  pdfPresidents Report.

5.  pdf2020 Accounts.

6.  pdfNomination of Proxy.

7. pdf Nomination for Committee.

8.  pdfBrief Guide for Zoom Meetings.


The committee have decided to conduct our 2020 AGM on Wednesday 9th September 2020 at 7.30 pm.  
However, due to the COVID-19 and stage 4 restrictions, we are unable to conduct our Annual General Meeting in the usual format of a meeting in Saint John’s Hall.
The meeting will be held via Zoom on Wednesday 9th September 2020 at 7.30pm.
 Purposes of the Meeting
The purposes of the meeting are:
•        the presentation of reports and the financial report to  members 
•        to elect the Committee
•        to consider any other matters raised by Members 
All notices and information regarding the meeting, including Minutes of the 2019 AGM, 2020 Financial Report, Agenda, and President’s Reports are included with this correspondence.
Program for the meeting:
7:15 – 7:30pm:                      Registration on line
7:30 – 9:00 pm:   Annual General Meeting - Agenda below
Things You Need to Know 
Who attends the AGM? 
All Full Members and interested people are invited to the meeting.
Who can vote at an AGM?
Only financial members who have paid their 2020 fees (and life members) can vote.
Who can nominate for the Committee?
Any financial member can nominate for Committee or, with the member’s consent, be nominated by another member (See nomination form below).
I am a financial member but am unable to participate via Zoom - can I still vote?
Yes, complete the proxy form below giving permission to a named member to vote and speak on your behalf.  You can give specific instructions to the proxy on how to vote, or the proxy may vote on your behalf on any matter they see fit.  The proxy form must be received by the commencement of the meeting. 
Can I put forward an idea to be discussed at the AGM? 
Yes - all financial members have the right to submit items of business for consideration at the AGM.  Any proposed resolution should be sent in writing to the Secretary a week before the meeting to be added to the Agenda.  Items can be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. or posted to the Secretary at PO Box 32, Moonee Ponds 3039.
 Electing the Committee
All positions are declared vacant annually.
The Committee must have a President, Vice President, Secretary, and Treasurer and may have up to 6 Ordinary Members. 
We will have two General Meetings on the 12 August and 26 August  2020, as training and to familiarise yourselves with Zoom. ( I have attached links to Zoom platform help section and tutorials  with my Friday Puzzles 
 If you are unable to participate in the meeting and wish to vote, you may appoint a proxy.  Proxy forms may be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.
or mailed to PO Box 32, Moonee Ponds 3039,
and should be received by 2 September 2020.
Any queries about the meeting may be made at our general meetings, my virtual afternoon teas or you may telephone or email myself.
We look forward to your participation in the meeting and your consideration to nominate for our committee
Essendon Bushwalking Club Committee   
Proxies for the 2020 AGM
For this meeting the following committee members will be participating: Marek Turski, Kevin Egan, Vivienne Gane, Ian Yarde, Ron Bell, Louise Williams, Mark Lucey, Michael Howes.
Or you may wish to appoint another member you know who will be participating in the AGM.

About Essendon Bushwalking Club

The Club was formed in 1975, and is a major club servicing the Northern and Western suburbs.

The main theme of the club is to enjoy the great outdoors and through participation learn new skills and have FUN!